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PF Registration

Employee Provident Fund is a scheme under Employees’ Provident Funds and Miscellaneous Provisions Act, 1952 and is regulated by EPFO. It acts as a savings platform for the sake of social security for all the people working in Government, Private or Public Sector organisations. Employers need to register themselves under PF for contributing their and employees’ share of Provident Fund to the Employees’ Provident Fund Account.

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Provisions of PF

Registration Requirement

All the establishments who employ 20 or more people are mandatorily required to get themselves registered with the PF Department.

Voluntary Registration

The registration may also be obtained voluntarily by any establishment who doesn’t meet the aforementioned criteria but is willing to provide the advantages of Provident Fund to its employees.

Saving of Employees

It helps the employees to secure a percentage of their earnings as savings for the future to be used when in hard times.

Benefits to Employees

It provides various other benefits to the employees such as Insurance Benefits, Death Benefits, Pension Benefits, and Death Benefits.

Contribution to Scheme

12% of the Basic Salary plus Dearness Allowance plus Retaining Allowance needs to be contributed each by the Employee and Employer. Out of employees’ contribution, 3.67% is contributed to Provident Fund and 8.33% is contributed to the Pension Scheme.

Due date of deposit

Provident Fund (PF) payments are due on the 15th of each month.

Process of PF Registration

The Ministry of Labour & Employment has developed a unified Web Portal 'Shram Suvidha' portal for registration under Employees' State Insurance Act (ESI) ACT-1948. User is required to register himself on the same.

After Employer Registration, DSC Registration is required for submitting a fresh application for PF Registration.

The application needs to be filled where all the basic details are required to be entered such as Name of Entity and PAN etc.

After filling the application, final submission is made on the portal. Thereafter, registration certificate is issued by the department.

Who should get this registration?

All the establishments who employ 20 or more people are mandatorily required to get themselves registered with the PF Department. 20 employees here include contract employees like housekeeping, security or other contractual workers in the business. The registration may also be obtained voluntarily by any establishment who doesn’t meet the aforementioned criteria but is willing to provide the advantages of Provident Fund to its employees.

Why should you get this registration?

All existing enterprises registered under EM–Part-II or UAM shall register again on the Udyam Registration portal on or after the 1st day of July, 2020 till 31st March, 2021
All enterprises registered till 30th June, 2020, shall be re-classified in accordance with this notification.
The existing enterprises registered prior to 30th June, 2020, shall continue to be valid only for a period up to the 31st day of March, 2021.

Documents/ Details required for PF Registration

Proprietor/Partner/Director

PAN Card & Aadhaar Card

Document for the entity

PAN Card of the Firm/Company/Society

Cancelled cheque

Cancelled Cheque bearing the name of company and account number

Address Proof

Address Proof of the Premises

Business Registration Documents

Business Registration Documents (Company – Certificate of incorporation; Proprietorship – Certificate of Registration; Partnership Firm – Partnership Deed)

List of Employees

List of employees working in the entity with their name, date of joining, salary etc.

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Frequently asked questions

Everything you need to know about the product and billing.

Normal duration of completion of PF Registration is 4-7 working days.

It is specifically barred under Section 12 of the PF&MP Act, 1952.

In the absence of wages and employer, no recovery can be affected. Any contribution by the member needs to be matched with the employers’ share of contribution.

No. The Provident Fund enjoys protection against attachment by any Court also as per the Provisions of PF&MP Act, 1952.

Establishments which engage less than 20 employees or meet certain other conditions, as per the EPFO Rules, are required to contribute only to the extent of 10%.

The procedure of Registration is online and a scanned copy of documents is required to be mailed.

Yes.

Yes. The member can pay voluntary contribution in excess of his normal contribution of 12% of INR 15,000. The total contribution (voluntary plus mandatory) can be up to INR 15,000 per month. The employer may restrict his own share to the statutory rate. Member can also contribute on higher wages i.e., greater than INR 15,000 after getting permission from APFC/RPFC as per the provisions of para-26(6) of the Scheme.